Using and Understanding the Gradebook Feature

Using and Understanding the Gradebook Feature

With more and more teachers using our program, we were asked to come up with an easier way for teachers and administrators to see data for each individual student.

We are excited to release our new Gradebook feature for Suite360 Student and Suite360 Mental Health!

To get started using the Gradebook, simply click on the icon on your main Suite360 Dashboard.  If you don't see the icon, please review this article for basic program navigation.



Please note that if you have multiple programs, the Gradebook for Suite360 Student will be separate from the Gradebook for Suite360 Mental Health

Once in the gradebook, you will see two main sections: the filter section and the data section.


Filters

These filters allow you to see the lists of students that are relevant to you.  These filters include:
  1. School
  2. Grade
  3. Class
  4. Student Name
  5. Assignment
The filters combine so if an instructor puts in place a filter of a class AND grade, the results shown will reflect the combination of those filters (i.e. only 5th graders from XYZ class).
The filters will look a little bit differently for you based on your administrative role of instructor, School Admin or District Admin.

Instructors

Instructors will be able to see the filters for Grade, Class, Student Name and Assignment.  However, the data will be limited to only those students assigned to ANY of the instructors classes.  That means that if the teacher would like to view data only for a specific class, that teacher should use the Class filter to get that information.  As most assignments are assigned at the grade level, instructors will also most likely want to filter by grade.  

Getting the filters correct will be key for you finding the information you want.

Please note that for users with fewer than 50 classes assigned, the Class filter will appear as a drop down.  For users with greater than 50 classes assigned, the class field will show as a search box.  You will need to type in some search parameters in order to see results.

School Admins

School admins will be able to see every student assigned to their school(s).  Most school admins will have to type in search terms in order to filter by class.  The most common way that school admins will look at the data is by grade.  Using the grade filter will show you the data for each grade regardless of of class or assignment.  Another common way to look at the data is by assignment (particularly if you're using the preset curriculum).  The assignment list will show the names of the assignment set during the assignment process.  When using the preset curriculum, the assignment name and lesson name will match.

District Admins

District admins will have the same functionality as School Admins and Instructors.  The major difference is that district admins will also be able to filter by school.
Please note that a default grade filter will be applied for district and school admins

Data

Once your filters are in place, you'll want to view the data.  The data is set up similarly to a spreadsheet with the first column being student name and each column as a separate lesson.  Each row is an individual student's completion results.  There are several places to click and get more information:
  1. Student Name - By clicking on this you will see that student's individual record
  2. Completion Status - By clicking on these icons, you will be able to see the individual lesson for that student

Please note that the Gradebook is LESSON based and there is a potential for duplicate lessons to be assigned.  When a duplicate lesson is discovered by the Gradebook, the system will use the highest applicable score (i.e. if there are two duplicate lessons assigned and one is complete and one isn't started, the system will show that lesson as complete)

There are four potential statuses for a student lesson:

Complete

This signifies that the particular lesson has been assigned and completed by the student.  The symbol is a green checkmark:



Started

This signifies that a student has been assigned that lesson and has completed at least the initial pre-test.  The symbol is a yellow pause symbol:


Not Started

This indicates that the student has not completed the pre-test of that lesson but has been assigned it.  The symbol is a red box.


Not Assigned


A blank box indicates that the student was not assigned that particular lesson.  That could happen for a variety of reasons such as:
  1. The student was loaded into the program after some of the lessons had been assigned
  2. The assignment Start Date has not happened yet
  3. The student was in a class, school or grade that was not assigned the lesson.

Constantly Improving

We are currently working on adding the manual mark as complete functionality into the gradebook.  If there is anything else you would like to see in the Gradebook, please let us know in the comments below!

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